Use Case : Information Capture

When stumbling around trying to figure out which combination of tablet / laptop / phone makes the most sense for me, I find it useful to consider the use cases which, at the moment, my devices don’t quite meet.  The most obvious thing that I’m missing is a good information capture device.  Here are the situations where it would be useful:

I’m called into a meeting – I need to be able to access web sites during the meeting – and perhaps run GoToMeeting or WebEx, so it’ll need to have decent web browsing facilities.  I’ll also need to be able to access (and maybe write) emails.  Finally, I’ll want to be able to type down notes as quickly as possible, without looking at the keyboard (so I’ll need the sort of feedback which only a physical keyboard can give, and I’ll want a full size keyboard, for comfort)

I’m at a conference.  I want to take notes in all of the sessions. So I need good battery life, and I also need to be able to type with the device either in my hands or on my lap.  So far, I’ve not managed to find a device which is as comfortable for taking notes on as a keyboard, and many tablets with keyboards won’t rest nicely in my lap.  Later, I’m going to want to transform these notes into documents.

After a day at a conference, I’m in my hotel room.  When I travel, I prefer not to take my main computer with me – I prefer to have something cheap, something which doesn’t have all my data on it (I have backups, so I could stomach the loss of my data – and a good quantity of my data is in the cloud, but still, I don’t want the inconvenience).  Recent experience has shown that my windows tablet (with docking station and bluetooth keyboard) does well here (though isn’t that cheap – still any tablet & wireless keyboard combo would clearly do almost as well).

As an added benefit, it would be nice to be able to make doodles and drawings to accompany my notes, using a pen or stylus.

My suggested solutions are:

Carry a laptop, and some form of extended power.  This would be a good reason to buy a macbook air.  But an air, or an ultrabook would not meet my criteria of being a cheap device.

Carry a netbook and some form of extended power.  Then also use a tablet for the things tablets are better for.  The problem here is that netbook keyboards are not as big as I would like.

Carry a tablet, and then use one of those pens which record what you write for making notes:  This isn’t a bad plan – although I doubt the OCR capabilities of the pen’s software.  And we could probably achieve the same thing with pen, paper and a travel scanner.

What would seem to me a better idea would be a tablet case which has a built in keyboard, and is designed to work as a laptop.  Extra marks if it can contain extra batteries to increase tablet lifetime.  We’re not just talking a tablet dock, we’re talking about something specifically designed for using on your lap, like a laptop.  The idea of it being a case more or less rules out android devices – they are just too different from one another, you would end up with some half functioning system equivalent to those suction pads you use to attach phones and GPSs to car windows.

The right sort of thing already exists for the ipad – consider for example the keyboard case from clamcase.com.  There is a japanese company selling a notebook case which also sports a  battery, but this doesn’t seem to have worldwide availablility yet.

I wonder, however, if this is an opportunity for windows OEMs who were blindsided by Surface.  Suface, no matter how funky the magnetic keyboard thing is, won’t work from your lap.  Yet a Windows RT device would meet all my needs as described above.  A WinRT laptop would have a niche that Surface can’t quite touch – and a slightly higher spec varient could easily come with a stylus.  Ultimately, a device like that might mean I would rarely, if ever, need to use a proper laptop for anything.  And also that my life in conferences, meetings, and bland corporate hotel rooms would be much improved.

 

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